Still in emergency mode

Dear applicants,

We would like to remind you that due to the Corona measures we are still operating at a decreased capacity. Since not all of our work can be done from home, this means that for the past year we’ve had to do 100% of our normal work in ~25% of our normal time (in addition to other logistical issues), so of course by now we’re running behind on some things. We’d like to ask you to be patient with us and in particular not to ask about the status of current applications unless you have good reason to believe that something went wrong. Notifications about your summer semester 2021 applications will be sent out in July at the earliest, so please don’t worry if you’ve applied and haven’t heard back.

Of course we are still reachable via email and generally answer quickly. However, depending on the complexity of your case and on what else currently needs to be done, it might still take 2-3 weeks for us to reply in some cases. Please be patient.

Due to the circumstances it’s currently difficult to reach us via phone. Please write an email instead, if possible.

Thank you!

Subsidies for KHB

Dear KHB students, unfortunately we are still waiting to hear from the financial department about info necessary for finishing up the subsidies for WiSe 20/21. We are as frustrated as you are at this point, but there is nothing we can do if they don’t answer – so please be patient a little longer.

Subsidies (WiSe 20/21) for KHB students

Due to the increasing number of inquiries, here’s an update for students at Kunsthochschule Weißensee: we are overall done processing your applications for WiSe 20/21, but unfortunately we are still waiting to hear back from the financial department, without whose input we can’t proceed to calculate and pay out the subsidies. We know it’s frustrating and that many of you depend on the subsidies, but unfortunately we can’t currently give you a time frame for when payments will be made. As soon as we’ve got the information, we’ll let you know!

Please remember that you still need to hand in your applications for summer semester 2021 in time, even if you haven’t received a notification for the previous semester yet. Applications are due March 31st.

Payout for WiSe 20/21 – Update

Update 02/25/2021: We have just sent out the notifications for winter semester 2020/21 and hope you will receive your subsidiary by the beginning of next week.

We’re getting ahead with the payout for WiSe 20/21. We’re planning to send the decisions next week and to disburse the subsidies by the end of February. If your bank information has changes since your WiSe application (i.e. in the last ~6 month), please send us your new information vie email until Tuesday, the 23rd of February. In case of old/wrong bank information, your payment would be delayed by several weeks.

State of the subsidiaries winter semester 20/21

Dear students,

the financial administration of Humboldt-University is currently in the middle of a major change in their system. After three years of preparations, the implementation of the new SAP-system started at the 1st of January 2021. For further information, see: https://www.hu-berlin.de/de/beschaeftigte/sap-implementierung-startet

This change also affects us, the Semtix, as well as all of the RefRat. We’re in contact with the responsible parties of the HU, with which we’re working on a solution to realize the payments for the WiSe20/21 applications. At the same time, we’re working hard on the last WiSe20/21 applications. Unfortunately, the re-registration deadline for SoSe21 (the 15th of February) is getting closer but we can’t yet say if we’ll be able to instruct the payments before that, or if the money will be on your account in time. Due to the SAP-changes and the corona-situation it seems to be unlikely.

If you can’t pay or borrow money for the semester fees for SoSe21, you may contact the enrollment office in time (before the deadline ends!) and ask for an extension of the deadline. The enrollment office is oftentimes accommodating and can grant such an extension.
If that doesn’t work and you are about to be ex-matriculated, you can write us or the Sozialreferat (soziales@refrat.hu-berlin.de) for help.

We’ll keep you updated here on the website.

What can you do?

  • The applications for the SoSe21 may now be handed in. Please send us your complete applications, signed, including all proofs and documents, merged into a single pdf file. (You can merge files here: https://tools.pdf24.org/en/)
  • Please refrain from inquiries like “When will you pay out the subsidies? When will I receive my letter about the status of my application?” We’ll inform you about any changes and updates on our website and can focus on working more efficient with less such inquiries.

Thank you. We wish you lots of strength and endurance for those times.

State of WiSe 20/21 applications

Dear applicants, we are currently finishing up the subsidy applications for winter semester 20/21. However, due to major technical changes at HU we’re facing some complications regarding the way we usually transfer the subsidies. Since resolving these issues requires cooperation from several departments, we can’t say for sure when exactly we will be able to transfer the subsidies this time, and we will not send out notifications until we can tell when to expect your money. So please have a little more patience, we’re hoping to find a solution in January.

We’re also still processing the KHB applications, you will also hear from us in January.

Applications forms for summer semester 2021 will be uploaded on our “forms” page in early January, as usual. Please do not use winter semester forms for summer semester applications!

We wish you happy holidays and a great new year!

 

Contact and state of applications for WiSe 20/21

As we’re receiving increased inquiries about the current applications: we’re currently processing the applications for winter semester 2020/21 as usual and unless lockdown measures are tightened again we should be able to send out the notifications about subsidies by mid to late December – just like every winter semester. Please refrain from asking about the state of applications individually, since that just costs us time that would be better spent working on your applications.

Also, please note that we are still unable to offer in-person consultations. In particular, we only use our office in Adlershof for a very limited time during a normal semester and not at all since Corona measures started. Until we can open our office to the public again, we will NOT be in Adlershof and any mail dropped at the office there will most likely not reach us – please stick to email, post or the mailbox at our office in Mitte (if you’re allowed to enter the HU building).

We also continue to have limited access to our main office, so please understand that it’s also hard to reach us via phone even during normal office hours. If at all possible, please send us an email and we’ll reply as fast as possible.

Extended application period

Since the application period for WiSe 20/21 started two weeks late, we have decided to also extend it by two weeks. That means the regular application period ended August 14 and the grace period will continue until August 31. If you choose to make use of it, please try to send your application complete with all necessary documents (the application form contains two pages explaining which documents we need). If you’re sending it via email, please also read our guidelines for email applications.

Important: applications for Individualzahlung (letter for the matriculation office) also need to be sent in by August 31 at the latest!

Notifications SoSe 20

We’re finally done and will be printing the notifications for the summer semester subsidies for HU today. You should receive them in the Mail at some point next week and the subsidies will be transferred 2-3 weeks after that.

If you do not receive at letter from us in the next 1-2 weeks:

  • Belated applications (e.g. if you were newly matriculated in SoSe 20 or your application was accepted after the regular period) are still being processed.
  • Application from students of KHB are still being processed.
  • Some applications which were missing important information or about which we had questions are still being processed. If we sent you a letter with questions within the last 1-2 months, it’s possible that your application will not be included in this first wave of notifications.

We will process all of these applications as fast as we can and send out the notifications and subsidies individually. If you are sure that you should have received a notification, please let us know.

ATTENTION CASH SUBSIDIED

Once more: if you opted to receive the subsidy in cash and haven’t sent us your bank details yet, please do so asap! (Doesn’t have to be your own account, but if it’s not we need the name and address of the account holder.) Since the Kasse is currently closed to everyone who doesn’t work at HU and we can’t see applicants in person either, we are unable to offer subsidies in cash this semester and next.

APPLICATION PERIOD

The grace period for applications for winter semester 2020/21 ends on August 14. Please make sure to send your applications in time, as we can only accept belated applications if you’re newly or belatedly matriculated or in exceptional cases if you were unable to apply in time for reasons such as being ill during the application period.

Short update

1. Application forms: took a little longer than planned, but should be uploaded today or by the end of the week at the latest. Thank you for your patience!

2. Individualzahlung (letter for the matriculation office): we can now offer this again if needed, please write us an email (semtix@refrat.hu-berlin.de) and we’ll explain how to proceed.

3. Payment in cash: if you asked to receive your subsidy for summer semester 20 in cash (or haven’t picked up your subsidy from a previous semester yet), please send us bank details for the transfer asap. (Doesn’t have to be your own account, in that case just tell us the name and address of the account holder in addition to the IBAN.) Cash payments won’t be possible for the time being.