Still in emergency mode

Dear applicants,

We would like to remind you that due to the Corona measures we are still operating at a decreased capacity. Since not all of our work can be done from home, this means that for the past year we’ve had to do 100% of our normal work in ~25% of our normal time (in addition to other logistical issues), so of course by now we’re running behind on some things. We’d like to ask you to be patient with us and in particular not to ask about the status of current applications unless you have good reason to believe that something went wrong. Notifications about your summer semester 2021 applications will be sent out in July at the earliest, so please don’t worry if you’ve applied and haven’t heard back.

Of course we are still reachable via email and generally answer quickly. However, depending on the complexity of your case and on what else currently needs to be done, it might still take 2-3 weeks for us to reply in some cases. Please be patient.

Due to the circumstances it’s currently difficult to reach us via phone. Please write an email instead, if possible.

Thank you!

Subsidies for KHB

Dear KHB students, unfortunately we are still waiting to hear from the financial department about info necessary for finishing up the subsidies for WiSe 20/21. We are as frustrated as you are at this point, but there is nothing we can do if they don’t answer – so please be patient a little longer.

Subsidies (WiSe 20/21) for KHB students

Due to the increasing number of inquiries, here’s an update for students at Kunsthochschule Weißensee: we are overall done processing your applications for WiSe 20/21, but unfortunately we are still waiting to hear back from the financial department, without whose input we can’t proceed to calculate and pay out the subsidies. We know it’s frustrating and that many of you depend on the subsidies, but unfortunately we can’t currently give you a time frame for when payments will be made. As soon as we’ve got the information, we’ll let you know!

Please remember that you still need to hand in your applications for summer semester 2021 in time, even if you haven’t received a notification for the previous semester yet. Applications are due March 31st.

State of WiSe 20/21 applications

Dear applicants, we are currently finishing up the subsidy applications for winter semester 20/21. However, due to major technical changes at HU we’re facing some complications regarding the way we usually transfer the subsidies. Since resolving these issues requires cooperation from several departments, we can’t say for sure when exactly we will be able to transfer the subsidies this time, and we will not send out notifications until we can tell when to expect your money. So please have a little more patience, we’re hoping to find a solution in January.

We’re also still processing the KHB applications, you will also hear from us in January.

Applications forms for summer semester 2021 will be uploaded on our “forms” page in early January, as usual. Please do not use winter semester forms for summer semester applications!

We wish you happy holidays and a great new year!

 

Contact and state of applications for WiSe 20/21

As we’re receiving increased inquiries about the current applications: we’re currently processing the applications for winter semester 2020/21 as usual and unless lockdown measures are tightened again we should be able to send out the notifications about subsidies by mid to late December – just like every winter semester. Please refrain from asking about the state of applications individually, since that just costs us time that would be better spent working on your applications.

Also, please note that we are still unable to offer in-person consultations. In particular, we only use our office in Adlershof for a very limited time during a normal semester and not at all since Corona measures started. Until we can open our office to the public again, we will NOT be in Adlershof and any mail dropped at the office there will most likely not reach us – please stick to email, post or the mailbox at our office in Mitte (if you’re allowed to enter the HU building).

We also continue to have limited access to our main office, so please understand that it’s also hard to reach us via phone even during normal office hours. If at all possible, please send us an email and we’ll reply as fast as possible.

Extended application period

Since the application period for WiSe 20/21 started two weeks late, we have decided to also extend it by two weeks. That means the regular application period ended August 14 and the grace period will continue until August 31. If you choose to make use of it, please try to send your application complete with all necessary documents (the application form contains two pages explaining which documents we need). If you’re sending it via email, please also read our guidelines for email applications.

Important: applications for Individualzahlung (letter for the matriculation office) also need to be sent in by August 31 at the latest!

Notifications SoSe 20

We’re finally done and will be printing the notifications for the summer semester subsidies for HU today. You should receive them in the Mail at some point next week and the subsidies will be transferred 2-3 weeks after that.

If you do not receive at letter from us in the next 1-2 weeks:

  • Belated applications (e.g. if you were newly matriculated in SoSe 20 or your application was accepted after the regular period) are still being processed.
  • Application from students of KHB are still being processed.
  • Some applications which were missing important information or about which we had questions are still being processed. If we sent you a letter with questions within the last 1-2 months, it’s possible that your application will not be included in this first wave of notifications.

We will process all of these applications as fast as we can and send out the notifications and subsidies individually. If you are sure that you should have received a notification, please let us know.

ATTENTION CASH SUBSIDIED

Once more: if you opted to receive the subsidy in cash and haven’t sent us your bank details yet, please do so asap! (Doesn’t have to be your own account, but if it’s not we need the name and address of the account holder.) Since the Kasse is currently closed to everyone who doesn’t work at HU and we can’t see applicants in person either, we are unable to offer subsidies in cash this semester and next.

APPLICATION PERIOD

The grace period for applications for winter semester 2020/21 ends on August 14. Please make sure to send your applications in time, as we can only accept belated applications if you’re newly or belatedly matriculated or in exceptional cases if you were unable to apply in time for reasons such as being ill during the application period.

Short update

1. Application forms: took a little longer than planned, but should be uploaded today or by the end of the week at the latest. Thank you for your patience!

2. Individualzahlung (letter for the matriculation office): we can now offer this again if needed, please write us an email (semtix@refrat.hu-berlin.de) and we’ll explain how to proceed.

3. Payment in cash: if you asked to receive your subsidy for summer semester 20 in cash (or haven’t picked up your subsidy from a previous semester yet), please send us bank details for the transfer asap. (Doesn’t have to be your own account, in that case just tell us the name and address of the account holder in addition to the IBAN.) Cash payments won’t be possible for the time being.

Individualzahlung, subsidies in cash, etc.

Since we will be unable to offer personal counseling for now, this is how we will deal with issues that would usually require you coming by in person:

1. Payment of subsidies in cash: if you asked for your summer semester subsidy to be paid in cash and it’s at all possible for you to have it transferred to a bank account instead (doesn’t have to be your own), please send us the account details (Name of the account holder and IBAN. If it’s not your own, we also need the address of the account holder; if it’s not a German account we also need the BIC.) We will be unable to pay out subsidies in cash until both we and the Kasse are allowed to have visitors again and we don’t know yet when that will be. (Don’t worry, though, you will still get the subsidies, you’ll just have to wait.)

2. Individualzahlungen (letter about your application for the matriculation office): our current plan is that you can contact us via email, we will send you the agreement to sign and once that is returned to us we will send you the letter for the matriculation office. However, we still need to discuss this plan with the matriculation office, so for now we’re asking for your patience a little longer. When in doubt, please contact the matriculation office/Compass directly for an extension to your payment deadline until we’re clearer on how the Individualzahlung will proceed.

Other than that, we’re now starting to work on everything that has been on hold. The current state of affairs:

Applications for winter semester 20/21 should be available from next week.

Applications for summer semester 20 are now being processed and we hope that we will be able to pay the subsidies as soon as July or August. However, please keep in mind that we’re dependent on a number of other institutions that we need to cooperate with, so the timing of the payments depends on them as well as on us. Therefore please be patient a little longer and don’t ask when the subsidies will be paid – you’ll read it here as soon as we know.

Belated applications for summer semester 20 that are belated only because of Corona will not be accepted. See here for the reasons: http://www.refrat.de/semtix/wordpress/information-about-the-situation-concerning-semtix/

 

News

Dear applicants, from the end of next week we will finally be allowed to return to our office, in very limited capacities. What does that mean for your current and upcoming applications?

  • Your applications are still being processed, though of course it’s taking longer than usual. We’re currently trying to find a way to speed up the process to make up for the exceptional circumstances, but unfortunately we can not yet say exactly when you will receive your subsidies. If that leads to you being unable to pay your semester fees on time, please contact the matriculation office before the end of the payment period to ask for an extension!
  • The application period for winter semester 20/21 will be postponed for 14 days, i.e. you will find the new application forms here from June 14. Please either scan them and send them via Email (they can’t be filled out at the computer and need to be signed by hand) or send them via post, since the mailbox by our office is not accessible to the public at the moment.
  • Students still aren’t allowed to enter the HU buildings, so we won’t be able to offer in person counseling or pay out subsidies in cash until that ban is lifted. If you have questions regarding your application, please contact us via email or – from June 8 – via phone.
  • If you applied for a subsidy for SoSe 2020 and asked to receive the subsidy in cash, please let us know if it’s possible to receive it via transfer instead, and if so send us your bank details (IBAN and name of the account holder, plus their address if it’s someone other than you, and the BIC if it’s an account outside of Germany).

As soon as we know when the subsidies will be paid, or if there are any other news, we will let you know here. Please check this page occasionally, especially before writing an email to ask a general question. Thank you!