Payout for WiSe 20/21 – Update

Update 02/25/2021: We have just sent out the notifications for winter semester 2020/21 and hope you will receive your subsidiary by the beginning of next week.

We’re getting ahead with the payout for WiSe 20/21. We’re planning to send the decisions next week and to disburse the subsidies by the end of February. If your bank information has changes since your WiSe application (i.e. in the last ~6 month), please send us your new information vie email until Tuesday, the 23rd of February. In case of old/wrong bank information, your payment would be delayed by several weeks.

State of the subsidiaries winter semester 20/21

Dear students,

the financial administration of Humboldt-University is currently in the middle of a major change in their system. After three years of preparations, the implementation of the new SAP-system started at the 1st of January 2021. For further information, see: https://www.hu-berlin.de/de/beschaeftigte/sap-implementierung-startet

This change also affects us, the Semtix, as well as all of the RefRat. We’re in contact with the responsible parties of the HU, with which we’re working on a solution to realize the payments for the WiSe20/21 applications. At the same time, we’re working hard on the last WiSe20/21 applications. Unfortunately, the re-registration deadline for SoSe21 (the 15th of February) is getting closer but we can’t yet say if we’ll be able to instruct the payments before that, or if the money will be on your account in time. Due to the SAP-changes and the corona-situation it seems to be unlikely.

If you can’t pay or borrow money for the semester fees for SoSe21, you may contact the enrollment office in time (before the deadline ends!) and ask for an extension of the deadline. The enrollment office is oftentimes accommodating and can grant such an extension.
If that doesn’t work and you are about to be ex-matriculated, you can write us or the Sozialreferat (soziales@refrat.hu-berlin.de) for help.

We’ll keep you updated here on the website.

What can you do?

  • The applications for the SoSe21 may now be handed in. Please send us your complete applications, signed, including all proofs and documents, merged into a single pdf file. (You can merge files here: https://tools.pdf24.org/en/)
  • Please refrain from inquiries like “When will you pay out the subsidies? When will I receive my letter about the status of my application?” We’ll inform you about any changes and updates on our website and can focus on working more efficient with less such inquiries.

Thank you. We wish you lots of strength and endurance for those times.

Information about the situation concerning Semtix

Dear applicants, here’s an update on how the Semesterticketbüro is handling the current situation:

  • We have not been allowed into our office since mid-March, and since we can only access your applications from there, we have not been able to continue processing them. We’re currently trying to find a solution that will let us pay your subsidies as timely as possible, but we can’t say yet when that is going to be or how it’s going to work. Please be patient a little longer, we will keep you updated.
  • It took a while, but we are now able to access our emails from home and are currently working on answering everything in our inbox. Unfortunately we still can’t be reached via phone.
  • Please do NOT send us questions about your applications. As stated above, we can not access them from home and can not answer any questions about whether they have arrived, how far they’ve been processed or if anything is missing.
  • As usual we can accept belated applications only if you’re newly matriculated in summer semester 2020 or if exceptional circumstances prevented you from applying in time (e.g. if you were outside of Germany during the application period and only returned now). We genereally can not accept applications that are late due to the current situation with Covid-19, both because that would be unfair to everyone else who applied in time and because the application is about the fees paid in January/February and considers your situation in July-December 2019, so that the current situation is irrelevant for the application. However, the application period for winter semester is going to start in June (if all goes according to plan) and that will cover January-June 2020, so feel free to apply then.
  • As far as we are aware there are currently no plans for a general refund of the semester ticket fees due to the current situation, despite no classes being held in person. In general, if you have questions regarding the issuing, payment or validity of the semester ticket, please contact the matriculation office, since we don’t have anything to do with that.
  • If you are in a difficult situation financially, please contact the Refrat’s social counselling (beratung.allgemein @ refrat.hu-berlin.de) or finance counselling (beratung.bafoeg @ refrat.hu-berlin.de ) teams.

We hope you’re all getting through this crisis as easily as possible and are looking forward to being there for you again soon.

Update on counselling and opening times

Dear applicants,

due to the current events concerning Covid-19 we have to inform you, that we will close the Semesterticket office until further notice. As soon as we are able to continue our work, we are going to notice you here.

Furthermore we would like to calm you about deadlines, which can not be uphold in the future – we will work with the uni administration on possible solutions etc.

Wishing you all and your beloved ones a good time according to the circumstances, watch out for yourselves,

Sincerly Yours,

The Semtix-Team

Begin of application period 2019/20

The new application period has begun and you can find the new forms here or at our office.

The application period ends July 31, with an extension of two weeks (August 14). If you make use of the extension, please try to include all the necessary supporting documents. Students newly matriculated at HU/KHB may apply in the first six weeks following matriculation.

End of the Application Period

The application period (including a two week grace period) ended on March 14th, 2019.

Now we only accept applications only in case of the following exceptions:

  • If you are newly enrolled in SoSe 19 (e.g. students in the first semester at Humboldt-University or first semester Master) please apply within six weeks after your enrolment.
  • In case of reasons that you are not responsible for (e.g. due to illness etc.). Sometimes it is necessary to enclose a proof with your application (e.g. doctor’s statement).

If you are unsure if one of the above applies to you or if/how you can prove either please do contact us personally or per telephone during our opening hours.

Late applications without any information about the reasons for the delay will be sent back.

Delay of decision letters

We are sorry to inform you, that the decision letters regarding subsidiaries from the social funds are going to be delayed this year. This happened due to the personnel policy of HU during the last year and and a currently high sick leave in our team. We hope to send out the letters next week Thursday, 17th Jan 2019.

Information about the pay out of the subsidiaries will follow.

End of the Application Period

The application period (including a two week grace period) ended on August 14th, 2018.

From now on we only accept applications in case of the following exceptions:

  • If you are newly enrolled in WiSe 18/19 (e.g. students in the first semester at Humboldt or first semester Master) please apply within six weeks after your enrolment. If that is the case, please mark “I was newly matriculated…” on the application form.
  • If you could not apply in the application period for reasons that you are not responsible for (e.g. due to illness etc.). Please add a short explanation of the situation to your application and if possible provide proof (e.g. doctor’s statement).

If you are unsure if one of the above applies to you or if/how you can prove either please do contact us personally or per telephone during our opening hours.

Late applications without any information about the reasons for the delay will be sent back.